Run your meet. Let MeetMaker run the paperwork.

The same meet, without the paper chase

Most of the work in running an event is not the competition – it is chasing entry forms, re-typing rosters, reconciling checks and answering the same questions from twenty clubs. MeetMaker takes that off your desk.

Set your event up once, in one pass

The Event Wizard walks you through the whole listing – dates, venue, contacts, logo, registration window, competition levels and anything you want to sell. Save it, and our team reviews and approves the listing before it appears publicly.

Event details, venue and contacts. Your logo appears on the listing, the registration pages and every confirmation email.

Open and close dates, an optional late window with its own fee, and a total entry cap. Deadlines run to midnight in your event's own time zone.

Every level carries its own entry fee, late fee, age date, entry cap and team rules. Group several levels into one team award with a Team Group name, and change all of them at once with Mass Update.

Sell shirts, programs, banner space or gift bags alongside the entry – with sizes, quantity limits and sales tax where it applies.

• Copy last season. Start a new listing from a previous event and every setting comes with it.
• One form, no surprises. Required fields are marked, and the page tells you which field is wrong instead of failing on save.
• Your own refund policy and registration instructions are shown to clubs before they pay.
• Schedules and forms can be uploaded to the listing at any time, before or during the event.
• Nothing goes live by accident. Listings are reviewed and approved before they appear in the public directory.

Clubs find your event and register themselves

Your approved listing appears in the public event directory with everything a club needs to decide: dates, venue, levels and fees, what is for sale, your refund policy and how to reach you.

The public events directory, searchable by name, city or state.

Your listing page. Register Now goes straight into entry; Buy Tickets goes to your admission sales.

What the club sees. Their roster is already sorted into your levels, with the fee for each one shown. They tick who is coming, pick sizes, flag team members and continue – you receive it structured, not as a spreadsheet.

Your rules, enforced at the point of entry – required coach contact details, membership numbers, and your own instructions in front of them.

Clubs keep a roster in MeetMaker and import it from their sanctioning body, so athlete details and membership numbers are right before they ever reach you.

• Entry caps are enforced live – per level and for the event as a whole – so a session cannot be oversold.
• Late registration opens automatically at your late fee when the regular window closes.
• Petitions and alternates can be accepted separately and held for your approval before they are charged.
• Team entries are built from the athletes already entered, using the team rules you set on each level.
• Individual entry is available too, for camps, clinics and events where athletes sign up for themselves.
• Sanctioned by USA Gymnastics? Then this page is not where your clubs start – they reserve in the USA Gymnastics Reservation System and the reservation becomes the entry, already checked against USA Gymnastics' own records.

The money is collected, tracked and sent to you

Clubs pay at checkout by ACH bank draft or credit card. MeetMaker collects it, holds it while it clears, and transfers it to your event's bank account – and you can watch every step of that from the dashboard.

Every transfer, itemized: what was collected, the rate applied, what was withheld, what was refunded and what landed in your account. Expand any row to see the registrations behind it.

Everything you need on meet weekend

The Event Director dashboard is the live picture of your event: who has entered, who has paid, who has scratched, and what still needs a decision from you.

Every club, its entry count and its payment status at a glance. Expand a club to see each athlete.

Export clubs, competitors and coaches straight into your scoring or event management system – or skip the file entirely and let your scoring system pull the entries itself.

Reports for the jobs that always come up – team counts, scratches, apparel by team or athlete, item sales, ticket sales and refunds.

• Bulk email every registered club at once, with a copy to you.
• Upload schedules and forms to the listing so clubs stop emailing to ask for them.
• Approve or decline petitions and alternates in one place, and only then are they charged.
• Process scratches and refunds without leaving the page.
• Apparel counts broken out by team, level and athlete for your supplier order.

Your scoring system pulls the entries itself

ProScore, ScoreKing and Gym Art connect directly to MeetMaker through our registration API. There is no file to export, no email to send and no roster to re-type. You give your scoring software one ID, and it reads your clubs and competitors straight out of MeetMaker – as often as you like, right up to the moment the first athlete salutes.

ProScore

ScoreKing

Gym Art

• Pull again whenever you want. Late entries, level changes, added coaches, scratches – run it again and the roster in your scoring system matches the roster on the entry page. No merge, no diff, no wondering which version is current.
• Clubs and athletes both. The club record carries the official and short name, club number, address, contact name, phone and email. The athlete record carries name, date of birth, gender, level and division, membership number, club, up to three team assignments, apparel size, citizenship and any registration notes.
• You decide what goes across. Include or exclude scratches, late registrations, alternates and petitions; treat every gymnast as a team member; include sub-levels; strip the state prefix from club names. Your settings, not our assumptions.
• Registrations go out, and nothing comes back. MeetMaker never asks for your scores – scoring, judging and results stay entirely inside your scoring system, where they belong.

ProScore, ScoreKing and Gym Art are the trademarks of their respective owners and are shown to indicate supported scoring systems. Their use here does not imply endorsement.

Sell admission tickets and scan them at the door

Add a ticketed listing alongside your meet – or on its own. Spectators buy in advance or at the gate, and your volunteers scan the QR codes from their own phones. No cash box, no bank run, no queue.

Your ticket listing, linked from the meet page. Single-day, multi-day and re-entry passes, each priced separately.

You hand your gate volunteers a URL and a code. They do not need a MeetMaker account, and you can test the scanner before the doors open.

A ticket as the spectator sees it, on the phone they will hold up at your gate.

This is the whole ticket. No app to install, no wallet pass, nothing to print. The buyer opens the link in their purchase email and pages through what they bought – Ticket 1 of 10 here – one QR code at a time, so the person on the gate is looking at exactly one ticket and cannot scan the wrong one by mistake. Each carries its own ID, and its own status: this one already reads Scanned, which is what a second attempt at the door would be told.

Your side of it is a phone too. Gate volunteers open the scanning page in a browser, sign in with the code you give them, and point the camera – a green screen and a sound for a good ticket, red for one that is spent, out of window or not yours. No hardware to hire, and no reason to own a scanner you use twice a year.

• Every ticket is unique to your event and cannot be reused once scanned, unless you allow re-entry.
• Set the scanning window so a Saturday ticket only works on Saturday, and re-entry stops when you say it does.
• Buyers do not need an account – they can check out as a guest and pull their tickets up from the purchase email.
• Live sales figures while the event is running, so you know what is coming through the door.

Every entry arrives through the USA Gymnastics Reservation System

MeetMaker is a meet registration company inside the USA Gymnastics Reservation System. Name us on your sanction and, from that moment, every club coming to your meet reserves through USA Gymnastics first – and each reservation lands in MeetMaker as a ready-made entry, carrying the names, dates of birth, membership numbers and levels exactly as USA Gymnastics holds them. Adds, level changes and scratches keep arriving the same way right through to meet weekend. Nobody re-types anything, and your entry list cannot drift out of step with theirs.

First, your sanction switches it on

Two steps, once per meet.

Your Alerts page. A new sanction arrives here on its own – Process opens the Event Wizard prefilled from it. Add or remove a level on the sanction later and a fresh alert tells you the meet needs bringing back into step, instead of the two quietly drifting apart.

Then every entry, all season, comes through the Reservation System

This is the part that runs your registration period. It is the same four steps for the first club and the last, and for every change in between.

A reservation as it arrives, expanded: every gymnast and coach on it, what USA Gymnastics is asking for – Add, Update or Scratch – and the level and membership number for each. Process is the club's whole job here.

• Your entry list matches theirs. Every athlete's name, date of birth, membership number and level comes from USA Gymnastics, not from a form somebody filled in.
• Petitions and alternates, one athlete at a time. A club can pull a single gymnast off a reservation as a petition or alternate; it waits for your approval and is only charged once you say yes.
• Your levels stay in step. Change the levels on the sanction and a fresh alert brings the meet back into line, so the Reservation System never offers a level you are not running.
• Nothing is stranded. A reservation asking for a level your meet does not have raises a support ticket naming the level and the club, instead of leaving them stuck on a message they cannot act on.

One click later: the same seven people from that reservation, already ticked, each under the level they reserved at with your fee for it beside them. The club fills in sizes, adds teams and pays – and it reaches you as a structured entry, not an attachment.

It works with the organization you already sanction under

MeetMaker works with any organization. The bodies below are already set up, along with unsanctioned and league events, and levels, divisions and membership number rules follow whichever one you pick. If yours is not listed here we can add it – it is a quick change on our side, so just tell us who you sanction under and we will have it ready for your listing.

USA Gymnastics

AAU

USAIGC

NGA

YMCA

World Ninja League

Sokol

JOGA

Kansas City
League

 

Organization names and logos are the trademarks of their respective owners and are shown to indicate supported sanctioning bodies. Their use here does not imply endorsement.

Straightforward, and nothing until your event is live

There is no subscription and no charge for building a listing. There are three things that can appear on an event, and you will know all three before you go live.